There are lots of options for sharing conference abstracts. You can give attendees proceedings books, CDs or Cloud Links. But the most interesting and versatile is definitely the USB drive. But, before you place your order with that cheapie USB drive website, check out the Five “Must-Haves” for a Conference Abstract Index.
Make It Memorable
With inexpensive and high-quality processes such as 3D printing, making your conference USB drive a memorable and display-worthy keepsake has never been easier – or more essential.
An interesting USB souvenir will sit ON a desk, where it will be seen, rather than IN a desk where it will be forgotten.
Make it Local
“WiFi in conference venues is notoriously terrible,” says John Berglund, CEO of Mira and veteran of hundreds of conferences. “I’ve spent an embarrassing number of hours wandering around conferences trying to catch a signal.”
Make sure your conference USB Drive doesn’t rely on outside links to capture content. Nothing is more frustrating than a dead link. Your conference USB Drive should be completely self-contained and include its own database. Don’t settle for a thumb drive full of PDF files. A good portable conference index has all the functionality of a website without the need for an internet connection.
Focus on Search
Your attendees will likely try using your conference USB Drive immediately. And if it’s well designed and intuitive, they’ll use it again and again. But remember, it’s all about search. Make your user interface easy to navigate so attendees can quickly find what they’re looking for and discover what they never knew existed.
Giving attendees a way to search by author, session, subject, keyword and presentation day are must-haves in today’s search-intensive world. Everybody knows a good search experience when they see one. Make sure your USB Drive search capability is intuitive and offers the same advanced search tools users expect to find on Google, Bing and Yahoo.
Predict The Future
Well, at least predict words as your users type them into the search function of their new conference USB Drive. Predictive search saves users time by completing words as they type.
Particularly in academic, scientific and technical disciplines, predictive typing helps users avoid the frustrations of spelling errors. With international conferences, predictive typing can help spell unfamiliar names and places, giving your attendees a sense of comfort in a complex environment.
Make it Flexible
Your conference USB Drive should work fast on any browser and operating system. When your attendee plugs their new USB Drive into their computer, they should experience your content as if it’s on the fastest network in the world, says Brad Phillips, Mira’s Chief of Technology. “USB indexing software should offer a perfect browsing experience because the software, server and data are all loaded onto the device.”
The best USB experiences access the user’s preferred browser in a “local environment.” That means the browser is used to access and present the conference data even in the absence of an internet connection.
It shouldn’t matter which browser the attendee uses – Internet Explorer, Firefox, Chrome. It shouldn’t matter which operating system is loaded on their computer – Windows, OSX, Linux. If the device has a USB port, the data should load and the browser should launch.
USB Drives have been a part of conferencing for a long time, but spending a little time asking the right questions before you have your USB selected and your data loaded will ensure a great search experience for your attendees long after the conference ends. Mira Smart Conferencing has the expertise and experience to get you the right USB Drive loaded with an intuitive, search-friendly interface.